WATERBURY-DUXBURY SCHOOL BOARD

“APPROVED” MINUTES FOR November 6, 2008

Meeting Held at Crossett Brook Middle School Library

 

IN ATTENDANCE

BOARD:        Dale Smeltzer, Susan Flynn, Dawn Poitras, Scott Rathke, and Sherry Ziemke

ADMINISTRATORS:         Superintendent Richard Moser, Ken Page, Don Schneider and

                                                Barbara Tomasi-Gay

STAFF:          Colleen Barrett

PUBLIC: Georgeanne Baker, Judy Hack, Jamie Hack, Tucker Touchette, Ben Ziemke, and Glen Ziemke

 

I.      Ms. Smeltzer called the meeting to order at 6:05 p.m.

 

II.      Ms. Smeltzer confirmed the agenda.

 

III.      Ms. Smeltzer requested comments from the public.  Two CBMS students from the Titan Team introduced themselves and described how their service-learning project connects to their Board meeting visit.

 

IV.      DISCUSSION ITEMS

A. Policy Re-Consideration – The School Meals Fiscal Management and School-Attorney Relations policies were not officially warned because they did not appear in the newspaper of record due to publisher error.  Due to this mix up, the adoption vote was not legal and for that reason will need to be adopted again. 

 

Dawn Poitras arrived 6:07 p.m.

 

B.  Waterbury-Duxbury Administrative Model Review – Ms. Smeltzer and Superintendent Moser provided an overview of the handout distributed listing the discussion points thus far.  Superintendent Moser requested more information about why Board members want an individual to oversee aspects of the entire District.  Once those opinions were shared, Mr. Moser explained the Williston School District Administrative Organization.  Then he reminded the Board of what is currently outlined for the W-D School District’s Roles and Responsibilities and what is expected of each individual now.  Finally, Mr. Moser and Ms. Smeltzer directed the group to a draft of priorities for the W-D Administrator Model from the Board meeting on 10/16/08 and how these might translate into some district responsibilities for one of the building administrators.  A lengthy discussion ensued about the pros/cons of a District Leader/CBMS Principal.

 

Superintendent Dick Moser and Barbara Tomasi-Gay left at 7:02 p.m.

 

C.  Budget Process - Further Background Information:  Enrollment trends, Professional Development Spending Basis, Comparisons to Other AYP Schools – Ms. Baker, WWSU Business Manager, provided answers to questions raised at the October 16, 2008 Board meeting.  She prepared a handout with these answers dated 11/6/08.  Ms. Baker also distributed a worksheet showing historical and projected enrollment numbers.  Ms. Smeltzer asked Mr. Schneider to provide a report on preschool enrollment for this year and next, in the format used last year.

 

D. Snowplow Bids for TBPS – Mr. Schneider recommended Green Stripes Landscaping, Matt Abair, for $100/plow, not to exceed $3,500 or $3,500 per season, with $275 additional sanding/salting.  Ms. Baker recommended the contract be written with a $100 per plow with a not to exceed clause.

 

E.  Building Use Policy Review – Needs, Directions, Process – The Board and administration discussed the need for clarity.  The administration asked the Board for more direction about how to identify the “not for profit and non-profit” identifications.  A list of programs and how each is listed would be helpful for future discussions.

 

Michelle Baker left at 8:01 p.m.

 

V.      OTHER BUSINESS

A. Letter of Resignation – The W-D School Board received a letter of resignation from Instructional Assistant, Annie Allardyce, dated October 27, 2008.

B.  Contract – Don Schneider informed that board that there is a need for two more IA positions at TBPS due to new student needs, and that he already has a name to confirm for one of the positions.  The Board reminded the administration that new positions should be approved before advertising.

 

VI.      ACTION ITEMS

A. Board Minutes – Susan Flynn moved to approve board minutes dated October 16, 2008 as written.  Dawn Poitras seconded the motion, which passed unanimously.

B.  Board Orders – On the recommendation of Scott Rathke, Susan Flynn moved to confirm Board order dated October 28, 2008 in the amount of $158,135.48. Sherry Ziemke seconded the motion, which passed unanimously.

C. Adoption of Policies – Sherry Ziemke moved to confirm the adoption of the School Meals Fiscal Management and the School-Attorney Relations policies.  Susan Flynn seconded the motion, which passed unanimously.

D. Snow Plow Bid – Susan Flynn moved to approve the snowplow bid from Green Stripes Landscaping for $100/plow, not to exceed $3,500.  Sherry Ziemke seconded the motion, which passed unanimously.

E.  Letter of Resignation – Susan Flynn moved to accept the letter of resignation from Annie Allardyce, dated October 27, 2008.  Dawn Poitras seconded the motion, which passed unanimously.

F.  Employment Contracts – Sherry Ziemke moved to authorize two IA positions at TBPS beyond the budget due to new students needs and to confirm a contract for Andrew Lamdin, 1FTE, IA, for the rest of the year in one of these positions, plus to confirm a contract for Elizabeth Day, Food Service Cashier, .40 FTE. Susan Flynn seconded the motion, which passed unanimously.

 

VII.      CONFIRM TOPICS FOR NEXT MEETING AGENDA (11/20/08) – There were no topics added to the list provided on the agenda.

 

VIII.      ADJOURNMENT - Sherry Ziemke moved to adjourn the meeting at 8:10 p.m.  Scott Rathke seconded the motion, which passed unanimously.

 

These minutes are unofficial until approved by the Board of School Directors.  They are, in my opinion, substantively correct.  Minutes completed by:  Georgeanne Bake