“UNOFFICIAL” MINUTES FOR NOVEMBER
2, 2006
Meeting Held at HUHS STUDENT CAFE
IN ATTENDANCE
Board: Dale Smeltzer, Susan Flynn, Dawn Poitras, Michael Roche and Sherry Ziemke
Administrators: Kevin Hamilton, Bob McNamara, Don Schneider, and Ken Page
Public: Georgeanne Baker, Scott Manley
1) Dale Smeltzer called the meeting to order at 6:00 p.m.
2) Ms. Smeltzer confirmed the agenda.
3) There were no comments from the public.
4) Discussion Items
a) TBPS Renovations – Mr. Schneider reported that landscaping is pretty well done and is looking good. The staff is holding up, but this phase is very difficult in terms of logistics with the two buildings in use being separated. The anticipated moving date for the last phase is the end of January, when the center building will be finished and the south building will be vacated. Hot lunch will still be provided by using a warmer to transport the meals.
Superintendent McNamara arrived at 6:05 p.m.
b) Wellness Procedures – Revised Draft – Mr. Page and Ms. Smeltzer distributed copies of the draft pointing out that deletions and running commentary between them were noted in the margin. Ms. Smeltzer requested that any comments be sent to either she or Mr. Page as soon as possible. Staff will be provided time for comment before doing the same for the parents.
c) Multi-Year Budget Planning Goal – Ms. Smeltzer provided the Board with estimated enrollment between the years of 2005-2012 and an Ad Hoc Committee Report pertaining to the average students per grade. Both these documents will be used in the budgeting process as the Board conducts a goal oriented budget process considering all the known impacts.
d) Budget Development – Process Overview – Mr. Page handed out a timeline for the W-D FY ’08 Budget Development stemming from November 2nd – January 21st. Everyone agreed it was important to involve the public in this process soon. Members of the Board will meet with the joint staff to discuss budgeting needs. Ms. Smeltzer also provided a first draft of Year-round, Multi-year Budgeting Implementation: Budget Tracking and Reporting Needs for discussion at the next meeting.
Superintendent McNamara left at 6:30 p.m.
5) Reports:
a) CBMS Special Education Staffing Changes – Mr. Hamilton presented a three-page report that provided an overview of CBMS’ response to the reduction of the Alternative Program dated November 2, 2006. In it, he listed actions to be taken to effectively neutralize the loss of this program in the coming school year. In addition, he outlined the current special education program and the case load for each special education teacher. Ms. Smeltzer requested that this report be shared with the staff.
b) Educational Leaders’ Report – Mr. Schneider asked the Board if they would like a quick presentation on playground design at a future meeting. The Board agreed to a short item at a December or January meeting. TBPS is expecting visiting Vietnamese teachers on November 30, 2006. The purpose of their visit is to learn about inclusion. Ms. Smeltzer again requested that the Educational Leaders’ Report be prepared in writing and distributed prior to the meeting.
6) Other Business:
a) New Hires – Andrew Merrill recently took an IA position, 1.0 FTE, at CBMS.
7) Action Steps Taken:
a) Board Minutes - Susan Flynn moved to approve the minutes from October 24, 2006. Michael Roche seconded. The motion passed unanimously.
b) Board Orders – On the recommendation of Susan Flynn, Michael Roche moved to confirm Board orders dated October 31, 2006 in the amount of $2,682.21 and $405,593.44. Ms. Flynn raised a concern about the recent purchase of an electric range and refrigerator for the future project room, a bill for payment of a student’s breakfasts, and a tax problem. After discussion, Dawn Poitras seconded amending the total to exclude $169.20 changing the total of the second order to $405.424.24. The motion passed unanimously.
c) Ms. Flynn moved to confirm a contract for Andrew Merrill, IA, 1.0 FTE, at CBMS. Sherry Ziemke seconded the motion which passed unanimously.
Susan Flynn moved to recess to the joint board meeting at 7:00 p.m. Michael Roche seconded the motion which
passed unanimously.
During the Joint Meeting, the Board worked together to identify the following ways we are using data to guide decisions in our District:
Areas where we need to expand our use of data include:
These minutes are unofficial until approved by the Board of School Directors. They are, in my opinion, substantively correct. Minutes completed by: Georgeanne Baker